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Stop running your PT business on WhatsApp and spreadsheets. bTrainr gives you AI-powered programme design, automated client management, subscription billing, and a branded app your clients actually use. Built UK-first for personal trainers who want to scale.
Most personal trainers start their business with enthusiasm, a certification, and a collection of spreadsheets. Programmes are written in Excel. Client communication happens on WhatsApp. Payments arrive as bank transfers that need chasing. Progress tracking relies on clients remembering to send photos. It works when you have 5 clients training in-person. At 20, the admin becomes a second job. At 50 or more, it becomes the reason trainers burn out.
The reality is that running a personal training business requires infrastructure, not just fitness knowledge. You need a system that handles programme delivery, client onboarding, compliance monitoring, billing, and communication without requiring you to be available 24 hours a day. bTrainr is that system. It is not a workout tracking app or a generic CRM. It is a business operating system built for fitness professionals who want to grow.
The tools most PTs use were never designed for coaching businesses
Your clients chat with your AI — not your calendar
Generate periodised training programmes based on client goals, experience, and equipment. Accept, modify, or use as a starting point. Supports strength, hypertrophy, HIIT, and rehabilitation protocols.
Monitor strength gains, body composition, workout completion rates, and habit streaks. Visual dashboards give you a complete picture without manual data collection.
Your clients access everything through an app with your branding. Programmes, messaging, progress logging, and payments all live under your brand identity.
Replace scattered WhatsApp conversations with organised, searchable threads. Set availability hours, use automated responses, and keep communication professional.
Assign daily habits like water intake, step targets, or sleep goals. Clients check off habits in the app. You see compliance rates without asking.
Automate check-in reminders, progress photo requests, onboarding sequences, and re-engagement messages. Your business runs even when you are not online.
From signup to scaling in five steps
Create your account, upload your logo, configure training packages and pricing. The entire setup takes under five minutes.
Create reusable workout templates for common goals: fat loss, muscle building, sport-specific training, or post-rehab. Use AI-assisted generation to build programmes faster.
Send a branded onboarding link. Clients enter their details, training history, injuries, and goals. All data flows directly into their profile without manual data entry.
Match each client with the right programme. Schedule weekly check-ins, progress photo requests, and measurement reminders automatically.
Review client dashboards for compliance and results. Make programme adjustments in seconds. As your client base grows, automation handles the repetitive work.
James is a Level 3 qualified personal trainer based in Manchester. He started with 20 in-person clients at a commercial gym. Programmes were written in Excel, sent via email, and updated manually every four weeks. Payment collection involved chasing bank transfers. He spent three hours a day on admin.
After switching to bTrainr, James built a library of 12 programme templates covering his core training styles. He set up automated onboarding that collects client goals, training history, and injury information before the first session. Check-in reminders and progress photo requests run automatically every week.
Within four months, James expanded to 80 clients, including 50 online clients he had never met in person. His admin time dropped to 45 minutes a day. Clients access their programmes, log workouts, and message him through a branded app. Payments are collected automatically. He now earns more while working fewer hours.
The difference was not working harder. It was having the right infrastructure.
See how bTrainr compares to the tools personal trainers commonly use
| Feature | bTrainr | Spreadsheets | Generic Apps | Trainerize |
|---|---|---|---|---|
| AI workout programme builder | ||||
| Client progress dashboards | ||||
| Branded client app | ||||
| Automated client onboarding | ||||
| In-app messaging | ||||
| Subscription billing | ||||
| AI programme generation | ||||
| Exercise video library | ||||
| Data ownership and export | ||||
| Revenue analytics dashboard |
Every feature designed to save you time and grow your PT business
Generate periodised training programmes in seconds. Select exercises, set rep schemes, add rest periods, and attach video demos. Clone templates across clients or customise individually. Support for strength, hypertrophy, HIIT, and rehabilitation protocols.
Store every client detail in one place: training history, measurements, progress photos, injury notes, and communication logs. Filter by programme type, goal, or renewal date. Never lose track of a client again.
Monitor strength gains, body composition changes, workout completion rates, and habit streaks. Clients log sessions directly in the app. Visual dashboards show trends over weeks and months without manual data entry.
Replace scattered WhatsApp threads with structured, searchable client communication. Send voice notes, images, and training videos. Set availability hours, use automated responses, and keep communication professional.
Set up recurring payments for monthly coaching packages, block sessions, or hybrid plans. Accept payments via Stripe with multi-currency support. Automated payment reminders and failed payment recovery reduce revenue leakage and eliminate the need to chase bank transfers.
Deliver your coaching through a mobile app branded with your logo, colours, and business name. Clients see your brand at every touchpoint. Workouts, messaging, progress logging, and payments all live under your brand identity.
Common questions from personal trainers evaluating bTrainr
See bTrainr in action. Our team will walk you through the platform and answer all your questions.